B2B inquiry email template generator

Copy-ready inquiry template

Subject: Request for quotation — [product name] for [application/market]

Hello [Supplier Name],

We are evaluating suppliers for [product name/specification]. Please confirm whether you can provide the following:

1. Product model/specification: [size, material, standard, voltage, capacity, etc.]
2. Intended use: [real application or purchasing scenario]
3. Quantity for first order: [estimated quantity]
4. Compliance or documents required: [certificates/test reports/manuals if applicable]
5. Packaging requirements: [neutral/custom/export packaging]
6. Destination country/port: [country or port]

Please share:
- Unit price and MOQ
- Lead time for sample and bulk order
- Available customization options
- Warranty and after-sales terms
- Product photos/spec sheet/manual if available

We are comparing suppliers based on clear specification fit, document completeness, and communication reliability.

Best regards,
[Your Name]

Pre-send quality checklist

• State real product use instead of pretending to be a large buyer.
• Include measurable specs: size, material, capacity, standard, destination.
• Ask for documents only when relevant to the product category.
• Separate sample order questions from bulk order questions.
• Keep commercial claims verifiable; do not invent certifications, projects, or clients.