Supplier addendum aging dashboard
Use this dashboard when late supplier-review evidence has been logged, validated and conflict-checked, but the decision is still waiting on proof, owner review or operational release conditions. It prevents old addendums from quietly disappearing while payment holds, volume caps or next-order blocks remain active.
Aging buckets
- 0–2 days: intake open; owner confirms missing proof and business impact.
- 3–5 days: blocker visible; supplier or internal owner must provide dated evidence.
- 6–10 days: escalation review; keep stricter control unless independent proof is complete.
- 10+ days: stale addendum; convert to hold, close as no-impact, or reopen supplier status review.
Dashboard status labels
- Waiting supplier: outside proof, corrected file or explanation not received.
- Waiting internal: buyer, QC, warehouse, finance or legal owner has not reviewed.
- Conflict open: the addendum contradicts frozen evidence or another operational record.
- Release blocked: payment, order, shipment or status release cannot move until a named condition closes.
- Closed: decision memo records outcome, controls and archive reference.
Dashboard columns
| Column | What to record | Why it matters |
|---|---|---|
| Addendum ID | Link to addendum log, validation checklist and conflict worksheet if any. | Keeps every late proof item traceable. |
| Age | Days since first submission and days since last owner update. | Separates active review from silent drift. |
| Blocking proof | Missing inspection file, receiving note, payment record, supplier correction, photo set or signed approval. | Makes the next action objective. |
| Current control | Payment hold, volume cap, repeat inspection, order freeze, watch status or escalation. | Shows the business consequence of unresolved proof. |
| Owner and deadline | Named owner, recovery date and escalation route. | Prevents late evidence from becoming nobody's problem. |
| Closure path | Close no-impact, update decision with controls, reopen review, or escalate for suspected manipulation. | Turns aging into a decision instead of another list. |
Operating rule
Any unresolved supplier addendum older than ten days should not remain in a neutral pending state. Either close it with no decision impact, keep the stricter control, or escalate the supplier review with a documented release condition.